Medical Records Director jobs in Rock Hill, SC

POSITION DESCRIPTION

Director of Records and Registration

DEPARTMENT: Academic Services

FLSA STATUS: Exempt

JOB TYPE: Full Time

SHIFT: 8:30am-4:30pm, Monday-Friday

SALARY RANGE: $55,000-$65,000

REPORTS TO: Vice President for Academics/Academic Dean

FUNCTION: The Director for Records and Registration will establish the workflow and processes involved

within the office of Registration and Student Records and oversee a broad range of student services including

student records management, registration, grades, nonattendance, graduation audits, room scheduling, and

ensuring that the college is in compliance with federal, state, and institutional requirements. This person is also

the primary manager of the student module in the student information system and will, in conjunction with the

technical support staff, work closely to ensure the implementation of appropriate functionality. This position

must work collaboratively with an integrated the registration team.

MAJOR DUTIES/RESPONSIBILITIES:

• Provides strategic planning, direction, and supervision for the Office of Records and Registration.

• Develops and implements strategies to improve efficiency and effectiveness of the Office of Records

and Registration.

• Maintains website updates and responsible for communication to students and faculty related to records,

calendar, grades, transcripts, and graduation.

• Provides and presents reliable information to faculty and department chairs regarding grades,

incompletes, articulation, degrees and certificates, advising issues, publications, and transfer of courses.

• Serves as the college’s FERPA compliance officer. Ensures the accuracy, security, maintenance,

storage, and retention of student records, recommending changes or revisions to policy and procedures

as needed. Monitors access to student records in compliance with federal and state law.

• Supervises the process of imaging student documents related to enrollment and student processes.

• Maintains the student module of the student information system and implements functionality within the

system to meet all college business rules, including building semester rules, registration dates, grading

processes, refund periods, and withdrawal dates. Finalizing the schedule of classes with Academic

Services and determining the final examination schedule.

• Develops and maintains an efficient and effective system of student registration for credit and noncredit

programs.

• Handles and maintains all curriculum changes to programs and courses in the student information

system.

• Manages the degree audit process.

• Assists with the preparation and implementation of the recognition and commencement ceremony for

graduates.

• Manages assignments of campus facilities for classes and prepares reports on space utilization as

requested.

• Leads the staff within the Student Records and Registration office by providing appropriate training,

guidance, supervision, and evaluations.

• Ensures compliance related to certification of veteran’s benefits.

• Develops and maintains an operations and procedures manual for the department.

• Creates and maintains department manuals.

• Performs special projects as assigned.

MINIMUM EDUCATION REQUIRED:

• A master’s degree from an accredited institution preferred.

• A bachelor’s degree from an accredited institution is required.
  

MINIMUM QUALIFICATIONS/SKILLS:

• Advanced skills in MS Office: Word, Access, Excel, PowerPoint.

• Experience with set-up and maintenance of student information systems.

• Must possess a high level of the following work skills and behaviors: teamwork/cooperation, initiative,

• Demonstrate excellent organizational and communication skills.

• Strong interpersonal skills with students.

• Ability to work as a team member and supervise others.

• A minimum of three years’ experience in higher education.
  

Additional Information:

Employment at Clinton College is contingent upon a background check that is satisfactory to the College.

Failure to provide written authorization for a background check will nullify the offer of employment.

Application Instructions:

Applications should include a cover letter and resume and must be sent, preferably in PDF format, to

humanresources@clintoncollege.edu. The subject line of the email should read "Director of Records and

Registration." The process will continue until the position is filled.

Clinton College provides equal access to employment opportunities for all applicants, regardless of race,

color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression,

genetic information, marital status, age, disability, or veteran status in compliance with all applicable

laws, regulations, and policies.