New Accounts Representative jobs in Albany, NY

Position:

The NYSPHSAA Officers and Central Committee are seeking a part-time (20-25 hours per week) Sports Administration/Accounts Receivable Assistant. We are seeking a detail-oriented and organized individual to join our team as a Sports Administration/Accounts Receivable Assistant. The ideal candidate will be responsible for managing various administrative tasks related to sports administration, including website content management, invoicing, collections, and coordinating logistical aspects of referee exams and ImPact testing. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

Major Responsibilities:

1. Accounts Receivable/Payable:

a. Generate and manage invoices for various services and annual membership dues.

b. Follow up on past-due accounts and manage collections.

c. Accurately input vendor details such as names, addresses, contact information, and any other pertinent data into BILL website.

2. Content Management:

a. Manage and post content on the NYSPHSAA website using the CMS (Content Management System).

3. Rule Book Sales & Distribution:

a. Update the website with new products.

b. Process and manage orders using QuickBooks.

c. Handle packing and shipping of orders.

d. Update shipping status on GoDaddy.

4. Referee Exams:

a. Coordinate the setup of exams on Dragonfly.

b. Compile and distribute exam results to referee associations.

5. ImPact Testing Management:

a. Maintain a master list of schools and licenses used for ImPact testing.

b. Generate quarterly invoice for ImPact testing services.

6. Championship Congratulatory Letters:

a. Compile lists of championship winners.

b. Send congratulatory letters to championship Athletic Directors and Coaches.

7. Past Champions Documentation:

a. Compile and update lists of past champions.

b. Maintain documentation on the website.

8. Committee Directories Maintenance:

a. Update Excel directories, Outlook contact lists, Constant Contact, and the website with committee information.

9. Office Management:

a. Managing the procurement, distribution and inventory of office supplies.

b. Ensure operation and maintenance of printer capabilities, including troubleshooting printer issues, coordinating repairs, and managing supplies.

Personal and Professional Characteristics:

The candidate should demonstrate the ability to work both independently and as part of a team, collaborating effectively with colleagues to achieve organizational goals. Attention to detail and accuracy in all tasks is paramount to ensure the smooth operation of administrative processes.

REQUIRED QUALIFICATIONS:

The ideal candidate for the Sports Administration/Accounts Receivable Assistant position should possess a Bachelor's degree in Business Administration, Sports Management, or a related field, although equivalent experience will also be considered. Previous experience in sports administration or a similar role is highly advantageous. The candidate must also possess the physical ability to lift and carry up to 30 pounds, as some aspects of the role may involve handling packages or materials of this weight.

PREFERRED QUALIFICATIONS:

Proficiency in using content management systems and QuickBooks is essential for effectively managing various administrative tasks. Strong organizational skills are required, with the ability to juggle multiple tasks simultaneously. Excellent communication skills, both written and verbal, are essential for interacting with stakeholders and conveying information accurately. Proficiency in BILL and Microsoft Office Suite, particularly Excel and Outlook, is necessary for data management and communication purposes.

SALARY & BENEFITS:

Salary for this position will be commensurate with the candidate's experience and qualifications, with a salary range between $20,000 to $30,000 annually. In addition to competitive compensation, we offer excellent benefits including a 401K retirement plan and vacation time.

APPLICATION PROCESS:

1. Submit a resume via email profiling education, background, training and experience to Assistant Director, Kristen Jadin at kjadin@nysphsaa.org by Friday, May 10, 2024.

2. Upon review of applicants, references may be requested.

Job Type: Part-time

Pay: $20,000.00 - $30,000.00 per year

Benefits:

• 401(k)
• Paid time off

Work Location: In person