Occupancy Specialist jobs in Pennsylvania

Compliance Specialist

The Compliance Specialist is responsible for training on-site Property Managers and office staff. We will be assisting with processing the Tax Credit initial certifications/recertifications, HUD annual recertifications, move-ins, and IR’S.

DUTIES AND RESPONSIBILITIES:

Report to site as business need dictates (determined by Senior Manager of Compliance).

· Generate/distribute notices to tenants with instructions to meet for lease signings/certifications initial year.

· Generate/maintain schedules to meet with tenants for lease signings/certifications.

· Work with existing staff schedules to ensure appropriate staffing coverage for certifications in order to protect the owner’s interest.

· Initial review of initial year LIHTC files

o Making minor corrections to files

o Notifying SMC of ongoing issues with staff processing of files so that training can be implemented with staff.

o Reaching out to 3rd party companies for verification of income/assets as needed

· Daily/weekly reporting of site progress

o Generate and maintain tracking reports for current sites for SMC and Regional/Director of Compliance.

§ Updates on file progress, issues with individual files.

· USHC File Reviews

o Reviewing and processing rejections/corrections to files requested by USHC.

o Submit initial file to USHC if needed by SMC (rare occurrence)

· Additional responsibilities may be assigned, dependent upon circumstances at site level.

· CS should work closely with site staff in meeting with tenants for initial year files.

o All training of staff is solely the responsibility of SMC and assistance will be required.

· Certify bi-annually in EIV.

· Review the rules of behavior annually, sign, and send to your manager once signed.

· Understand the policies of EIV Master Binder and train employees when necessary.

· Understanding LIHTC and PB Section 8 program and how to calculate income and assets.

• Monitoring and carrying out changes in HUD and LIHTC regulations and requirements.
• Maintaining proper maintenance of tenant files and computer records to ensure accuracy according to HUD and LIHTC regulations.
• Determining financial eligibility for all new admissions into the affordable program
• Processing new applicants
• Monitoring of waitlists, and EIV master binders for compliance with federal regulations and requirements
• Assist in all 8823’s corrections.
• Monitoring of re-certification notification letters in compliance with HUD and LIHTC regulations
• Remain familiar with current U.S. Department of Housing and Urban Development ever changing Federal Regulations as they relate to Affordable Housing program.
• Monitors compliance during all phases of new construction and acquisition/rehab lease-up.
• Reviews Tenant Selection Plan to ensure the company guidelines are being followed when processing files.
• Ensure rents and maximum income limits are in line with HUD and/or LIHTC program.
• Provides weekly report to advise on progress.
• Ensures Compliance Specialist scan final approved first year certification files.
• Comply with Fair Housing guidelines and obtain an annual training certificate.
• Recommends appropriate corrective action to resolve noncompliance; works with manager to correct noncompliance through corrective action.
• Travel to several sites by vehicle. It will also be necessary to travel to properties in the portfolio by plane. Travel reimbursement is provided.
• Learn Special Claims and assist Managers, Assistant Managers where necessary.
• Conduct training and earn at least 12 CEUs annually, earn your BOS by 12/31/2023.

Bi-Lingual a must (Spanish/English).

Job Type: Full-time

Pay: $40,000.00 - $43,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Project Based Section 8 Housing: 2 years (Required)
• Low Income Housing Tax Credit (LIHTC): 2 years (Required)

Ability to Relocate:

• Bethlehem, PA 18017: Relocate before starting work (Required)

Work Location: In person