Occupancy Specialist jobs in Rhode Island

Job Overview:
We are seeking a detail-oriented and experienced Occupancy Specialist to join our team. The ideal candidate will have a strong background in office administration, conflict management, and customer service within the real estate industry.

• Responsible for processing of verification documents for prospective & existing tenants for Initial, Annual & Interim Certifications utilizing TRACS (RealPage OneSite)

• Reviews forms HUD 50059, HUD50059E for tenants Initial, Annual and Interim Certifications utilizing TRACS (RealPage OneSite)

• Oversees leasing process for tenant’s initial certification & lease amendments for tenants annual & interim re-certifications utilizing the TRACS (RealPage OneSite)

* Maintain Waitlist, Conduct Pre-Interviews, Process Appliactions, Prep Move In Packets with Leases and all forms, conduct unit inspection & take pictures, test keys

• EIV (Enterprise Income Verification) & EIV Discrepancies

• TRACS (Tenant Rental Assistance Certification System)

• iMAX (integrated Multifamily Access eXchange)

• Responsible for monthly EIV reports for each project via WASS.

• Prepares monthly HAP (Housing Assistance Payments) billings for each project, as well as the requisite HAP & Tenant certification TRACS files, and transmit to HUD electronically through WASS via iMAX

• Ensures that the Agency implements & complies with all Federal, State & local regulations regarding elderly housing programs, including the preparation & issuance of regulatory documents & reports & the representation of the housing projects in regulatory matters.

• Attends conferences, trainings & collaborative association as applicable to Housing to stay up to date on new laws & HUD changes.

Requirements:

• Must have COS (certified occupancy specialist) certification.

• 5 years of Affordable Housing Project Based Section 8 experience required.

• General office and computer skills, including data entry, required.

• Ability to establish and maintain effective communication and working relationships.

• Accurate, detailed, dependable, organized, self-disciplined.

• OneSite/Real Page Tenant Software knowledge.

• Effective time management and organizational skills. Ability to follow written procedures, work well under pressure and meet deadlines, without compromising attention to detail.

• Drivers license & reliable transportation

If you have a passion for customer service, legal administrative tasks, and maintaining accurate records, we encourage you to apply for the Occupancy Specialist position.

Equal Employment Opportunity

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Affordable Housing: 3 years (Required)
• OneSite: 1 year (Required)

License/Certification:

• Certified Occupancy Specialist Certificate (Required)

Work Location: On the road