Records Manager jobs in Maine

Responsible for management of the operations and functions of the Police Records Division. Oversees maintenance of all Police records and automated information systems, including policy compliance with audit requirements for the accuracy, security and operational use of Criminal Justice Information System data. Ensures accurate and thorough information is provided to the internal and external users of Records Division services. Typical hiring range for this position is $44,507.00 to $62,982.00 commensurate with experience and qualifications.

Complete Job Description

The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.

The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.

UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here.

Knowledge:

• Typically has the education associated with a bachelor’s degree in criminal justice, or an equivalent combination of education and experience in police records management.
• Four years progressively responsible experience in records management including two years supervisory or management experience.
• Thorough knowledge of Public Disclosure Laws.
• Principles of contemporary criminal justice systems.
• Thorough knowledge of principles and methods of records and information management.
• National crime reporting through the Federal Bureau of Investigation (FBI), National Incident Based Reporting System (NIBRS) and Uniform Crime Reports (UCR).
• Thorough knowledge of personnel management and leadership principles.
• Employee shall have a minimum four years of experience as a police department employee pertaining to records management. Shall be trained of possess / able to be certified in METRO, NLETS, NCIC, NIBRS, UCR, Crime analysis, State of Maine Notary Public, State of Maine Mandated Reporter, Supervisor, Spillman training.

Skills:

• Clery training and/or certification
• Operation of standard office equipment including computers and supporting word processing, spreadsheet and database applications.
• Excellent oral communication skills for making presentations and proposals, conducting meetings, giving clear direction to staff, and communicating with the general public.
• Excellent oral / written communications skills for preparing reports, making recommendations, documenting policies and procedures and composing correspondence.
• Excellent leadership skills, including supervision, problem solving, planning, organization, decision making, interpersonal sensitivity, adaptability/flexibility, stress tolerance and time management.

Abilities:

• Establish and maintain effective working relationships with a diverse group of people.
• Provide courteous, effective customer service.
• Interpret and apply federal, state, and local policies, laws, and regulations.
• Plan, organize, initiate, implement, and administer programs.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Communicate clearly and concisely, both orally and in writing.
• Exercise discretion and maintain confidentiality of sensitive oral and written information.
• Physical ability to perform the essential functions of the job, including: Correctable visual acuity to read a computer screen. Fine finger dexterity to manipulate computer keyboard and mouse; Frequently communicate verbally.

Preferred:

• Experience in justice or law enforcement records management.

1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references

You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.

Search Timeline is as follows:
Review of applications to begin: January 22, 2024
Interviews to begin no earlier than: January 29, 2024

The successful applicant is subject to appropriate background screening.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).