Registrar Assistant jobs in Springfield, MA

Assistant Overnight Camp Registrar

The Assistant Camp Registrar is responsible for ensuring the successful individual and group registrations for all specified programs, including program intake, Camp Brain entry, Daxko data entry, reporting as needed, invoicing / collections, and working with the designated Program staff to ensure programs meet all state regulations, accreditation requirements, and YMCA guidelines.

ESSENTIAL FUNCTIONS :

1. Consistently provides friendly, courteous assistance, exceeding customer expectations every day, which includes building and maintaining healthy professional relationships with customers, staff, and groups.

2. Maintain a positive and ongoing relationship with camp families.

3. Work closely with the Program Team to ensure all registration requirements are met. This includes but is not limited to complete and accurate program registration, all medical forms for participants as required and track financial aid.

4. Work with prospective and existing groups in making reservations and answering questions.

5. Provides accounting services for the program, including billing, accepting and depositing payments, grants, and funds.

6. Ensure that payment is collected and reconciled for all participants in the program.

JOB REQUIREMENTS :

1. Excellent communication skills, both written and verbal.

2. Must be highly attentive to detail and follow through, resolve problems, be aware of deadlines and organize workload to meet them.

3. Proficiency in general math.

4. Requires both a comprehensive knowledge and utilization of Microsoft Office and proficiency in Word, Excel and Outlook.

PHYSICAL REQUIREMENTS :

• Must be able to sit for extended duration.
• Must be able to bend and stoop occasionally.

Last updated : 2024-05-03