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Job Posting: Assistant Property Manager

Directly Reports to: Sr. Property Manager

Property Details: Commercial; Class A Industrial, Retail, and Urban-core Adaptive Reuse

Location(s): In office: Salt Lake City & Property Locations: Salt Lake City/ Salt Lake County, Park City, Layton

Job Description Summary: Assistant Property Manager is responsible for assisting the Property Manager(s), support the Property Management department (Property Manager’s and Facility Manager’s) as well as other departments within the Organization, as directed by the Sr. Property Manager. The Assistant Property Manager position is an in person 8:00 - 5:00 position that will conduct a variety of detail-oriented, administrative tasks with a high level of professionalism to achieve successful day to day operations and foster positive relationships with tenant’s, contractors, and all that interact with the Property Management team.

Essential Functions and Responsibilities:

• High school diploma or equivalent required. Some college required. 1- 3 years’ experience in Property Management or real estate is preferred.
• A minimum of three years administration experience with client support, record keeping, multitasking and organizational skills required.
• Demonstrate advanced skills in Microsoft Office (Word, Excel and Outlook).
• Strong written and verbal communication skills.
• Demonstrate proficiency in the use of standard office equipment.
• Familiar with Yardi software preferred.
• Reliable and predictable attendance required.
• Ability to work well under pressure in a fast-paced environment, with excellent time management, communication, organizational and multitasking skills.
• Ability to communicate concise and timely responses to requests, concerns, and issues.
• Demonstrate the ability to successfully function as a member of a team through communication while engaging in self-directed resourcefulness.
• Ability to maintain confidentiality of all company, tenant, and vendor information.
• Ability to maintain professional skills while occasionally working in stressful situations.

Essential physical abilities required:

• Must be able to remain in a stationary position at least 50% of the time, occasionally attend construction job site meetings, walk around active construction sites, climb a ladder, lift or carry objects up to 30 pounds.
• Must be able to effectively communicate with clients and team members, as well as able to interpret instructions and exchange accurate information.
• Must have sufficient visual and mental perception, which allows the employee to comprehend written work requirements, and determine necessary actions required to meet the finished product standards.

A typical day of an Assistant Property Manager includes performing these essential duties and responsibilities which include but are not limited to:

• Support Property Manager in their efforts to protect, maintain, and enhance the properties within the Portfolio in a Class A manner and as required per the Lease Agreements in place and Owner expectation.
• Assist with all Property Manager responsibilities as requested in order to best serve tenants, Ownership/ Executive Team and other Departments within the Organization.
• Support the Property Manager(s) as well as Facility Manager(s) in a fast-paced office environment and where needed to ensure success.
• Assist in calendaring, and monitoring and maintaining critical dates.
• Document management for vendor contracts and certificates of insurance.
• Manage call logs and email notifications from tenants, contractors, and vendors. Dispatch/ schedule Facility Managers or contractors to field such at the direction of the Property Manager.
• Track and maintain tenant insurance certificates, and where applicable, contact information and Tenant Maintenance obligations as directed by Property Manager.
• Assist Property Manager(s) with preparation of Budgets and corresponding project lists in preparation of Ownership review, and distribution to tenant’s and internal team members.
• Update and maintain property information in online files and databases as well as hard files within the office. Assistance and use of Yardi software is required and expected.
• Maintain all hard and digital files including creation, organizing, and retrieving.
• Document Management, including filing, copying, scanning, packaging, faxing, emailing, note taking and transcription.
• Monitor notice(s) and delinquencies.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year
• 2 years

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person