Edgewater is seeking qualified candidates for an
Executive Assistant opportunity for our customer in
Aiken, SC to support the
Savannah River Site.
Position Title: Executive Assistant
US citizenship required – Yes
RFQ 224662
Positions Available: 1
Close Date: 02.27.2023
DUTIES:
Provides a variety of administrative, technical, and staff support services to an organizational unit. Support the control and implementation of organizational objectives. Assist with the development and implementation of projects, programs, and/or processes specific to the operating unit served. May serve as liaison with others regarding activities related to objectives, planning and analysis of issues. Follow safety and security procedures.
Major Responsibilities:
- Provide general administrative support to Facility Engineering Manager and Deputy Facility Engineering Manager
- Maintaining schedule/calendars
- Tracking of time critical assignments
- Tracking of completion of routines
- Safety meeting attendance
- Answering phones/taking messages
- Formatting of Word, Excel, PowerPoint and other documents
- Distribution of communications
- Administrative support (backup) to Facility management
- Act in capacity of Facility Operations Safety Committee (FOSC) secretary
- Take and document minutes of FOSC meetings.
- Tracking of FOSC action items
- Ordering and maintaining of office supplies, materials, etc.
- Authentication of documents in SmartPlant Foundation
- Tracking of documents for engineering manager approval
- Tracking and updating of Plan of the Week (POW) schedule activities for engineering
- Tracking and updating of STAR and other assignments for Management Review Board (MRB)
- Design (DCF/DCP) queries for impact reviews, construction estimates, incorporation request, Davis-Bacon calls, etc.)
- Savannah River National Labs (SRNL) interface for coordination of report reviews, approval, status updates, distribution, etc.
- Incorporation of amendments for system design description (SDD) documents.
- Creating STAR items for tracking of critical engineering activities.
- Assisting with assembly/formatting of annual system health reports and other trending/tracking of system health items as needed.
- Organizational chart updates
- Maintain system matrix current per updates from managers.
- Other duties as determined by Facility Engineering Manager or Deputy.
The Engineering Administrative Assistant will be assigned to shift 32 (4 x 10 hr Mon – Thu). The Admin Assistant will be expected to work on-site but is eligible for situational telework contingent on work performance and facility need.
REQUIRED QUALIFICATIONS:
Education:
College Degree Preferred (B.S./B.A.) High School Diploma or equivalent
Experience/Skills:
- Five years practical experience in a technical, business, or administrative area
- Ability to handle multiple priorities while meeting deadlines.
- Computer Skills to include Excel, Microsoft Word, Microsoft Teams, Filemaker Pro, experience with Asset Suite, Puridiom, and EDWS preferred.
- Good oral and written communication skills
- Ability to work with different levels of management to achieve desired results.
Work Hours:
A 40-hour work week is scheduled. SRS utilizes various work schedules; including 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), a 9/80s (9 hours/day, five days on Week A and 4 days on Week B), or shift schedules. Work week excludes SRS holidays. Each workday has a 30-minute lunch.
Normal work location for this position will be an office building.
Area Security Access:
A security clearance is not required.
If you are interested in being considered for this position and your resume clearly outlines your relevant experience for this position, please follow the application steps via our website: www.edgewatertech.net/careers
Edgewater will not submit your resume without first having detailed discussions with you and obtaining your permission to do so. We look forward to hearing from you!
WORKING WITH EDGEWATER
Founded in 2003, Edgewater is a professional and technical services firm supporting the U.S. Department of Energy and the U.S., U.K., and Canadian Commercial Nuclear Industry, and private sector businesses involved in high-hazard or complex operations. Edgewater proudly offers expertise in numerous technical disciplines necessary to support operational environments where Integrated Safety Management and formal, disciplined operations are essential to ensure safety, quality, security, and regulatory compliance.
Edgewater is committed to recruiting and maintaining a staff of highly skilled professionals to support our customers. In keeping with this objective, we offer highly competitive salaries and employee benefit packages structured to best suit your needs. We offer multiple individual and family benefit options including paid time off, medical, dental, life, vision, and disability insurance, and a pre-tax 401 (k) retirement account with Company matching contributions and 100% vesting for eligible participants beginning DAY 1.
EQUAL OPPORTUNITY EMPLOYER
Edgewater is an equal opportunity employer and all qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, protected Veterans, or individuals with disabilities.
View all Edgewater opportunities at www.edgewatertech.net/careers