Top Facilities Management Executive leads overall operations and develops the strategy and policies to deliver design, planning, implementation, construction, and maintenance of an organization's facilities and properties. Plans and allocates the capital, equipment, and operating budget to support current operations and long-term facility plans. Being a Top Facilities Management Executive ensures the reliability of all building mechanical, electrical, fire/life safety, plumbing, and waste management systems. Reviews and negotiates contract terms and conditions for contractors selected for facility projects and the delivery of services. Additionally, Top Facilities Management Executive establishes building operations policies, procedures, and service standards to comply with all local laws and regulations. May be responsible for additional facility-related functions like food services, security, safety, environmental, or administrative services. Requires a bachelor's degree. Typically reports to top management. The Top Facilities Management Executive manages a departmental function within a broader corporate function. Develops major goals to support broad functional objectives. Approves policies developed within various sub-functions and departments. To be a Top Facilities Management Executive typically requires 8+ years of managerial experience. Comprehensive knowledge of the overall departmental function. (Copyright 2024 Salary.com)
Job Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to support our executive team. The ideal candidate will have excellent communication skills, be proficient in various office software, and possess strong problem-solving abilities. This is a full-time position. I would like to be able to meet up once and a while in the Cheyenne or Fort Collins area.
Responsibilities:
We are a Marketing, Website & Design Firm looking for a VA to assist us our entire Administrative Team . ** This is a FULL TIME (40 hrs a week) job ** with day to day tasks such as:
- Support 2 busy executives running a creative agency with many lines of services
-Email Management
- Inputting Tasks
- Managing Appointments and Calendars
- Book Keeping (mostly invoicing)
- Miscellaneous Administrative Tasks/Support
- Communications Management: Phones, Chat, Social Media.
- Connection Building
- Familiarity with Zoho is a Plus
- Familiarity with Adobe Suite is a Plus
YOU MUST live in the CST, MST.
- Provide administrative support to executives, including managing calendars, scheduling meetings, and making travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Coordinate and assist with project management tasks
- Perform clerical duties such as data entry, filing, and record keeping
- Manage office supplies and equipment inventory
- Handle confidential information with discretion
- Assist with financial tasks such as invoicing, expense tracking, and basic bookkeeping using QuickBooks
- Act as a liaison between executives and internal/external stakeholders
- Provide exceptional customer service to clients and visitors
Experience:
- Proven experience as an executive assistant or in a similar role
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Excellent written and verbal communication skills
- Attention to detail and problem-solving abilities
- Previous experience in project coordination is a plus
- Familiarity with basic accounting principles and QuickBooks is preferred
- Knowledge of office management systems and procedures
- Computer literacy with the ability to learn new software quickly
Job Type: Full-time
Pay: $12.00 - $16.00 per hour
Experience:
Ability to Commute:
Work Location: In person
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